Library Conference Room Policy

This policy clarifies how the space is to be used.

Purpose of the Library Conference Room
The primary purpose of this room is to provide a space for students to engage in collaborative and cooperative work in small groups. The room may also be used for other purposes such as library instruction, occasional in-person class meetings, film screenings for courses, faculty and staff meetings, online job interviews or meetings, and quiet study space.

General Rules

1. The Library Conference Room is available to Columbus College of Art & Design students, faculty, and staff.
2. The room can be reserved via the Google Calendar for Joseph V Canzani Center-Basement-Library Conference Room (10). If not reserved, the Library Conference Room is open on a first come, first serve basis.
3. The Library Conference Room is not noise-proof; please keep noise levels down as a consideration to other library users and library staff. Groups or individuals who are excessively noisy will be asked to leave the room.
4. The library is not responsible for lost or stolen items.
5. The Library Conference Room cannot be used as ongoing conference space.
6. The Library Conference Room cannot be used to sell merchandise, services, and/or the soliciation of later sales is prohibited.
7. Drinks with lids are permitted; please clean up before you leave.
8. Please do not erase or alter reservations on the Library Conference Room door.

Reserving the Library Conference Room

1. The Library Conference Room can be reserved by students, faculty, and staff, for small group work or meetings.
2. The room can be reserved via the Google Calendar for Joseph V Canzani Center-Basement-Library Conference Room (10). If not reserved, the Library Conference Room is open on a first come, first serve basis.
3. Groups must request alterations to reservations through library staff; groups cannot extend or change reservations without approval.
4. Groups must vacate the room at the end of their reservation time.
5. If the Library Conference Room is not occupied within 15 minutes after the beginnings of the reservation period, the room may be occupied by other individuals.
6. Groups must occupy the room during their entire reservation; reservations are forfeited if the room is empty for more than 15 minutes by other individuals.
7. Library Conference Room users without reservations must leave when requested by a group with a valid reservation, provided it is not after the grace period of 15 minutes.
8. If technology is needed in the conference room, please be sure to mention when reserving as to provide support.

Reservations can also be made at the library front desk or by emailing library@ccad.edu. Please contact library staff at the front desk to resolve disputes.

Created 12/6/18; revised 9/9/22